The Payroll Co-ordinator reporting to Head of HR & Payroll shall have the responsibility for the daily processing and administration of Payroll for all company related Payroll functions.

Role and responsibilities:

• Input of employee timesheets for all group companies
• Processing all Payroll duties to creation of BACS files for payment
• Actioning required changes and updates to Employee Tax Coding as per instruction from HMRC
• Processing Car allowances through payroll to relevant employees.
• Sending electronic email payslips to relevant employees
• Processing employee information to create Payroll Records and maintenance of all such records in regard to change of information
• Processing all leavers ensuring any relevant final payments or deductions are actioned followed by issue of P45
• Processing, maintaining and reporting on all company BIK payments
• Actioning any deduction from earnings attachments ensuring timeous and accurate deductions are made from employee wage payments Administration of any written communication to bodies requesting deductions from earnings from employee’s
• Communicating information to HR as appropriate to ensure employee information is streamlined throughout
• Communication with company management and employees both verbally and by email in relation to information required for employee payroll information
• Administration of all Gender Pay Gap information and statistics
• Maintaining records on payroll systems for employee holidays ensuring all authorised holidays are recorded and paid accurately
• Maintaining records of sickness and other absences including sickness, maternity, paternity, adoption, paid and unpaid authorised leave through Payroll system
• Ensuring all FPS/HMRC updates are submitted within set timescales
• Company Pension Scheme – manage all pension submissions to company pension schemes and action any changes
• Processing of Year End information for submission within set timescales, producing P60’s, P11d’s accurately and within the required timescales
• Creation of Payroll reports as directed by Financial Director
• Protecting employee information as per the company policy in regard to General Data Protection Regulations (GDPR)

Skills required:

• Must be able to drive due to location of our offices
• Relevant Payroll Qualifications
• Competent in current IT systems including all Microsoft Office packages, MIRACLE Payroll Systems
• Excellent communication and interpersonal skills
• Must be numerate with excellent data input skills to ensure accurate processing
• Ability to work to deadlines and under pressure to ensure fixed deadlines are met
• Adhere to all company policies and processes as detailed within your Contract of Employment and Company Handbook

This Job Description describes the main roles and responsibilities of the post holder and is not exhaustive of further duties which may be required within the Department or by the company.  Changes to or addition to duties will be discussed and agreed as appropriate.

QTS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identify or expression, sexual orientation, national origin, genetics, disability or age.